How to Write a 30‑Day Notice to Vacate? For Landlords and Tenants Without Losing Deposit

Knowing how to write a 30-day notice to vacate is vital for both tenants and landlords. If you want a smooth move, this skill will save you from extra rent or disputes over deposits. For example, tenants must write a clear 30-day notice letter to the landlord to avoid owing another month’s rent.

Landlords must send a 30-day notice to the tenant to move out to regain their property on time. With LeaseRunner, we guide you step by step—showing exact words to use, how to deliver a 30-day notice template, and how to ask for your deposit or arrange a move-out inspection.

This guide includes a sample 30-day notice to vacate the apartment and best practices for using your 30-day notice to landlord or 30-day notice to move without mistakes.

Quick Facts Table: Most-Searched Questions About 30‑Day Notice

What Is a 30-Day Notice to Vacate?

A 30-day notice to vacate is a formal written declaration that the rental agreement will end in 30 days. It works for both landlords (requesting tenants to leave) and tenants (letting landlords know they’re moving out).

This notice applies primarily to month-to-month leases but can also be used in other rental agreements that allow such termination.

The notice must clearly state essential structural elements: the rental property’s full address, the specific move-out date (which is typically 30 days from the notice date), and the signatures of the party issuing the notice. Including these components ensures the notice is valid and legally binding.

There are two main variations. A 30-day notice to the landlord is given by tenants to inform their landlord of their intention to move out. Conversely, a 30-day notice to the tenant is issued by landlords, asking tenants to vacate the rental property. 

Both serve the same legal purpose but come from different parties and may have different legal requirements depending on local laws.

When Is a 30-Day Notice Required?

In almost every state, a 30-day notice to vacate is required under law for periodic (month-to-month) leases or when a fixed-term lease is ending and you will not continue residency. Not all leases are standard, so always double-check your rental contract and local rules before sending the notice.

For Landlords

Landlords must use a 30-day notice to the renter to move out when:

• Ending a month-to-month rental deal
• Deciding not to continue the current lease
• Getting the property back for repairs, sale, or their own use

The timing and sending of notices are important! For over a year of living there, some states might need you to give 60 days' notice. Download our lease-end letter example to quickly change it into a proper notice.

For Tenants

Tenants should provide a notice letter to the landlord before their intended move date—most often, no later than 30 days prior:

• When leaving a month-to-month tenancy
• When the fixed lease is ending and not being renewed
• If the lease allows early termination (check for penalties in your agreement!)

Leaving without proper notice can result in liability for additional rent or loss of deposit. If you need to get out of your lease early, visit our early lease termination guide.

Legal Requirements for a Valid 30-Day Notice

It is important for both landlords and tenants to understand the legal procedure for a 30-day notice to vacate in order to not violate the law and protect everybody's rights. Every part is important—how the notice is written and delivered, following the rules established for your specific scenario.

1. Written and Specific

Always give written notice. This is true whether you are figuring out how to write a 30-day notice to the landlord or composing a 30-day notice to the tenant to move out as a property owner. A proper request will contain:

• Property address (including unit number).
• Names of the landlord and tenant.
• The exact date the move-out will occur (for example: “Your last day in the apartment will be October 31, 2025").
• Signature of the person giving the notice.

If you are a tenant giving a 30-day notice letter to the landlord, write a simple, straightforward letter: “I am providing you this 30-day notice that I will be moving out of 123 Green St., Apartment 2B, on October 31, 2025. Please confirm receipt and notify me about the move-out inspection."

2. Timing

The “30 days” starts on the day the notice is delivered—not the day you write the letter. If you mail your 30-day notice to move, add extra days for mailing (many states require 3–5 days added if sent by mail). Mark your calendar to be sure you’re meeting the full period.

3. Proper Service

You must deliver your 30-day notice template in an approved way. Use one of these methods:

• Certified mail (with return receipt): You can track delivery, and you'll get a signature.
• Personal delivery: Give the notice in person and ask the other party to sign a copy.
• Email: Allowed in many areas; check your lease and state rules first. Always save a digital copy and ask for a written reply to confirm.

Useful advice: If you give notice in writing, take a photo or scan the document before delivery. For certified mail, keep your receipt and the signature card. If emailing, request a read receipt. Physical delivery after business hours.

Put it in a sealed envelope and slip it under the door, then follow up with a call or text saying it’s been delivered. These extra steps create a clear record if there’s ever a dispute.

4. Tenant Duration Considerations

In states such as California, Delaware, and New Jersey, landlords must give 60 days’ notice to end a month‑to‑month tenancy if the tenant has lived in the unit for over one year. Shorter tenancies may only require 30 days. 

Therefore, always review local regulations before sending a sample of a 30‑day notice to vacate from an apartment to ensure validity and avoid disputes. For more details, see our types of eviction notices guide right here.

5. Compliance with Local and State Laws

Local laws can overrule a standard for how to write a 30-day notice to vacate. For example, rent-controlled cities or subsidized units often demand special language or longer notices. To avoid costly mistakes, review all city and state laws before sending your notice.

For further guidance, LeaseRunner’s three-day notice pitfalls article explains what mistakes could make a notice invalid.

6. Special Notices for Subsidized Housing

Tenancies involving housing vouchers (like Section 8) or local housing subsidies often need special disclosures and sometimes even require special pamphlets. Attach all required forms and disclosures. Failure to do so can void your notice and cause legal trouble.

By following these steps, and always confirming up-to-date requirements, you’ll ensure your how to write 30-day notice to tenant or landlord is safe, clear, and effective—protecting your deposit and your legal rights every time.

How to Write a 30-Day Notice to Vacate?

Writing a 30-day notice to vacate properly consists of just a few steps, but both tenants and landlords should pay attention to be precise.

Mandatory Information to Include

You should have:

1. Names of all parties;
2. Rental property address with unit;
3. Date of the notice;
4. Exact date tenant plans to vacate (30 days in the future) ;
5. Clear intent to vacate or terminate (e.g., “This is my 30-day notice to landlord that I will be vacating 987 Maple St., Apt 3, on or before March 31, 2025.")
6. Forwarding address (for tenants' deposit);
7. Best contact info if anyone has questions;
8. Signature;

Writing Tips for Clarity and Professional Tone

Applying several tips below will help you compose a 30-day notice to vacate better:

• Use plain, specific sentences. Avoid legalese. A landlord's goal on a 30-day notice to a tenant could simply read: “Please empty 246 Willow Ave., Unit 2, by July 1."
• Check every portion of your 30-day notice template for anything missing, and always keep a signed or photographed copy. For email, ask for a read receipt or request a simple reply.
• These simple steps protect your right to move without unwarranted interference and to get your deposit returned, especially with a 30-day notice to vacate apartment sample.

30-Day Notice from Landlord to Tenant Template

The 30-day notice from landlord to tenant is not that hard to compose, take a quick look at our example here: 

If you want a more detailed guide, you’ll find this template and more on our lease agreement templates resource.

30-Day Notice from Tenant to Landlord Template

Somehow similar to the notice from landlord to tenant, here is an example of how a 30-day notice from tenant to landlord look like: 

A sample 30-day notice to vacate from an apartment like this can save you time, avoid mistakes, and ensure your transition is by the book.

Common Mistakes That Make a Notice Invalid

Small errors cause big headaches. Here’s what to avoid:

• Verbal notice or using only a phone call
• Missing signatures or omitting property details
• Not sending to the right address or person
• Using an outdated 30-day notice template
• Incorrect dates (counting business days, not calendar days)
• No proof of delivery

More importantly, always retain a copy of your 30-day notice to vacate for your records.

Protecting the Security Deposit When Giving or Receiving Notice

Security deposits can often be a source of conflict between the tenant and the landlord. To protect yourself and have a positive experience, here are step-by-step guidelines to follow if you are giving or receiving a 30-day notice to vacate. 

Tenant Checklist to Get the Full Deposit Back

• Submit your 30-day notice to the landlord on time, and keep proof of delivery (certified mail receipt, an email with a read receipt) to confirm you met the legal requirement.
• Deep clean the unit to a high standard. Pay attention to kitchens, bathrooms, floors, kitchen appliances, and maybe outdoor space. An example might be cleaning stove tops, scrubbing tile grout, and mopping floors.
• Repair any minor damage beyond normal wear and tear. For instance, repair holes in walls, replace broken fixtures, or patch up scratched floors. Let your landlord know as soon as possible if repairs will require prior approval.
• Photograph the entire unit later and after you have cleaned and made repairs. Take clear images of every room to document the unit's condition in case of disagreement.
• Provide a new forwarding address. It is a good idea to include the address within your 30-day notice letter to the landlord to ensure the landlord knows where to send your security deposit refund.

Landlord Best Practices to Avoid Deposit Disputes

• List every charge with proof. Have receipts, bills, and dated photos. This makes the final deposit statement clear.
• Give tenants the final inspection list. Walk through the place on move-out day. Talk about any damages and write them down.
• Send back the deposit when your state says to. Most states say within 14 to 60 days after the lease ends. Like, Alabama lets you take up to 60 days, but Arizona wants deposits back in 14 days or less.
• Use online tools, like LeaseRunner, to attach receipts, send lists of charges, and talk to tenants. This stops confusion and gets problems solved faster.

State Laws on Deposit Return Deadlines and Deductions

Each state has its own rules on when to return deposits, from 14 to 60 days. For example, California requires landlords to return deposits within 21 days, while New York allows up to 14 days. Texas gives landlords 30 days to return the deposit with an itemized list of deductions.

Therefore, landlords need to be aware and meet these times to avoid fines. Charges are usually just for unpaid rent, damage beyond normal wear, or cleaning. You can't deduct for normal wear and tear.

Always check your local landlord rules to know the exact dates and what you can charge for. For a full legal look, check out local landlord-tenant laws.

Tips for a Smooth Transition at the End of Tenancy

How a lease ends is just as vital as how it starts. A great move-out is important for both landlords and tenants. Talking openly and planning early helps dodge fights and makes the move better.

Scheduling the Move-Out Inspection

• Landlords and tenants should both agree to walk through the place a few days before the move. This lets the tenant fix things and the landlord spot possible charges, so no one gets any shockers later.
• It helps to have a cleaning list for the rental, covering floors, walls, appliances, bathrooms, and so on.
• Landlords and tenants should both sign off on the check notes so no one gets confused. If you can take photos when checking, do it.
• Photos show the place's condition and stop deposit arguments later.

Communicating Expectations Early

• Clear talks are key to smooth moves. Landlords, with the usual 30-day notice, should give tenants a clear move-out letter and a checklist. These papers should spell out how to return keys, how to clean the place, and what repairs are needed.
• Tenants should check on how to turn off services, where to leave keys, and when to remove their stuff way before moving day. Using form templates, like those from LeaseRunner, can make expectations clear for everyone & cut down on mix-ups.

Handling Unforeseen Issues (Repairs, Lease Overlap)

Sometimes, you run into surprise repairs or delays, and tenants might ask for more time, or leases might have a little overlap. If so, write up a quick note that explains the new move-out dates and who’s doing what for repairs.

Both landlords and tenants should sign these notes to make them official. Online spots like LeaseRunner help put these papers together, change them, and send them around, keeping things simple and open. This helps keep the peace between landlord and tenant, even when life throws curveballs. 

Following these tips when you give or get a 30-day notice to leave helps make the whole thing go better. Security deposits should come back easily, and ending the lease should be a good experience for all.

Conclusion

Understanding how to write a 30-day notice to vacate is a cornerstone of every smooth rental exit. By following the required steps, using the correct 30-day notice template, and delivering it properly, you’ll fulfill your legal and ethical obligations—and safeguard your deposit or property.

At LeaseRunner, we believe a great exit sets you up for success on both sides. For even more help, check out our suite of lease agreement templates. Handle your transition, end your lease the right way, and move forward with confidence.

FAQs

Can I email a 30-Day Notice?

Emailing a notice may not be a legal way to deliver it. Most leases and state laws require certified mail or personal delivery. These methods give you a record. To be safe, we always say you should use a method that gives you a receipt.

What if my lease doesn’t specify a notice period?

If your lease is for a fixed term, a notice period is not usually needed. This is true unless you are renewing. For a month-to-month lease, state law often sets a 30-day notice period. Always check your state's laws for landlords and tenants.

Can I rescind a 30-Day Notice after sending it?

You can take back a notice. But only if the other person agrees to it. The original notice is a legal document. If the landlord has already started looking for a new tenant, they don't have to let you stay.

Do I pay full rent if I leave mid-month?

You are usually responsible for the rent for the whole notice period. This period typically ends on the last day of the month. In most cases, if you leave mid-month, you will still have to pay for the full month's rent.