What is a Notice Period? Rules, Templates & Best Practices

Understanding a notice period is crucial for both tenants and landlords. Whether you’re planning to move out or need to enforce your lease, knowing the ins and outs of notice periods will help you avoid disputes and legal issues.

What is a notice period, exactly? In this guide, we explain in detail and cover everything from the basics and rules to sample templates and best practices. We also discuss related topics such as notice to vacate, sample notice letter to tenant to move out, how to write a notice to vacate, and so on.

Our aim is to provide you with an all-in-one resource that answers every question you may have about notice periods. No more wandering around, let’s get right in!

Below is a table of quick facts that covers six of the most-searched criteria on this topic:

Criteria	Details
Definition	A notice period is a time given by one party to another before ending a lease or rental agreement.
Standard Duration	Typically, 30, 60, or 90 days, depending on local laws and lease agreements.
Purpose	It ensures both parties have adequate time to adjust to the change (e.g., finding a new tenant or securing a new home).
Legal Requirement	Many jurisdictions require a specific notice period, which is often stated in the lease.
Templates Available	Various templates such as a 90-day notice to vacate template, a 60-day vacate notice sample, and a letter of 30-day notice to vacate exist for your convenience.
Communication Method	Notice periods can be communicated via a formal written notice, email, or even certified mail.

What Is A Notice Period In Renter Management?

Notice period in rent management is a period of time, as outlined in a tenancy agreement, during which one of the parties (tenant or landlord) should provide notice to the other before the termination of the agreement. It is a vital component of any tenancy agreement, giving both parties sufficient time to adapt to the transition.

Tenant Perspective

For tenants, the notice period is the prior written notice that they must provide to their landlord upon leaving. It benefits tenants by:

Preventing the cancellation charges of the lease.
Satisfying their contractual obligations.
Possibly receiving their security deposit refund.

Landlord Perspective

For landlords, notice period is the prior written notice that they need from a departing tenant, or the notice that they need to give a tenant to vacate (e.g., for non-renewal, violation of rules, or sale). This helps the landlord:

In finding new tenants in haste to prevent vacating.
In setting property inspection and necessary repairs.
In keeping their property finances in order.

Types of Notice Periods for Tenants

Standard Lease End Notice: That's the standard. A tenant provides notice according to their lease (e.g., 30, 60, or 90 days) prior to when the lease would otherwise terminate.
Early Lease End Notice: When a tenant must terminate a lease prior to its termination date, they typically provide notice and typically pay charges (e.g., some months' rent or re-renting the tenant).
Month-to-Month Notice: Where the agreement is month-to-month, notice is typically shorter (e.g., 30 days) because the agreement automatically renews every month.
Notice Not to Renew Lease (Tenant's Option): A tenant can, in fact, provide notice that they will not renew their lease, although it is not yet due. This provides the landlord with some advance notice.
Notice to Leave Due to Unsafe Condition: In certain places, if the landlord doesn't keep the house in good shape, the tenant might give notice to depart for a shorter time, usually after giving the landlord a chance to rectify it. (How it works depends on where you live.)

Why Do Tenants Need to Give Notice?

Tenants must provide a notice period for several important reasons:

Legal Obligation: Most lease agreements require tenants to give advance notice before vacating the property. This protects both the landlord and the tenant.
Smooth Transition: It allows landlords to find a new tenant and prepare the property for the next one.
Avoid Penalties: Failure to give proper notice can result in financial penalties or loss of security deposits.
Contractual Agreement: It enforces the terms of the lease, ensuring that both parties honor their contractual obligations.

When you wonder what a notice period is, remember that it is a vital part of any rental agreement that helps prevent disputes and ensures a smooth move-out process.

If a tenant moves out without giving the required 30-day notice, they can often be held responsible for an additional month's rent (or portion thereof) and may forfeit their security deposit, as landlords are typically allowed to recover losses due to insufficient notice.

How Long is a Standard Notice Period for Tenants?

The standard notice period for tenants varies by jurisdiction and lease agreement. Common durations include:

30-Day Notice: Often used for month-to-month rental agreements. This type of month-to-month lease termination notice is common because these agreements renew monthly.
60-Day Notice: Common in many residential leases, providing ample time for transition.
90-Day Notice: Sometimes required in longer-term leases or by specific local laws.

These time frames help answer the question of what is a notice period by providing clear guidelines on how long you need to notify your landlord before moving out.

When Do Tenants Need to Give a Notice to Vacate?

Knowing when is a notice period is required is essential for maintaining a good relationship with your landlord and avoiding legal issues. Tenants are typically required to give notice when:

Lease End: At the end of a fixed-term lease, if they decide not to renew.
Early Termination: If they need to leave before the lease expires, they must notify the landlord as per the lease terms.
Month-to-Month Agreements: Tenants on month-to-month leases must usually give a notice period (often 30 days) before moving out.

What Happens if a Tenant Leaves Without Giving Notice?

If a tenant leaves without giving the required notice, several consequences may follow:

Financial Penalties: The renter loses their whole deposit. They may also have to pay more rent equal to the notice period (for example, 30 or 60 days' rent) or even rent for the rest of the leasehold term until the landlord can rent the property again (mitigation of damages provisions apply, so landlords must try to rent the property again).
Legal Action: The landlord may take the tenant to either the superior court or small claims court for breaking the lease by not paying rent, causing more damage to the property than normal wear and tear, and costs related to re-renting (including cleaning and advertising).
Negative Impact on Credit: This is a long-term impact that is really bad. Tenants are likely to tell tenant screening bureaus about debts that are late or not paid. If a renter has a bad rental history, it may be extremely hard for them to find a place to live in the future.
Damage to Credit Score: If the tenant is sued for rent or damages and a judgment is made against them or the debt is sent to a collector, it will hurt their credit score a lot. This will make it harder for them to get loans, credit cards, or even new leases.
Collections Activity: If a tenant breaks their lease or doesn't provide notice, their unpaid debt might be sent to collection agencies. This can lead to repeated calls, letters, and other negative entries on the renter's credit record.

This scenario underscores the importance of knowing what a notice period is and adhering to the agreed terms. Unnotified tenants usually incur substantial monetary penalties.

For instance, a tenant could be allowed to rent out a sum equal to 2 to 4 months' rent in order to end a lease. This amount generally includes a lease break fee (usually 1 to 2 months' rent) and/or rent until the property is rented again.

If the landlord has to go to court for money damages, they might get a judgment that hurts the tenant's credit score for up to seven years if it goes on their credit report or to collections. This makes it more harder to get a loan or find a place to live in the future.

Federal law generally does not mandate specific notice periods for lease termination in the private sector.

How to Write a Notice to Vacate Letter with Detailed Sample? Writing a notice to vacate is a crucial step in ending your lease on good terms. This section explains how to write a notice-to-vacate letter effectively.

What to Include in a Notice to Vacate Letter?

A well-written notice to vacate letter should include the following:

Date of the Letter: Clearly state the date the notice is written.
Tenant Information: Include your name, address, and contact information.
Property Information: Mention the rental property address.
Notice Statement: Clearly state that you are providing notice to vacate and include the exact date of move-out.
Reason for Leaving: Provide a brief explanation for leaving. (This is optional)
Signature: Sign the letter to make it official.

For those wondering how to write a notice to vacate, following these guidelines will ensure your letter meets legal requirements.

Sample Notice to Vacate Templates for Tenants

Here are some popular templates and examples that help answer what a notice period is by offering guidance on drafting your notice. These templates serve as a clear notice period in a rent agreement template, showing how to properly end a tenancy.

1. Sample Notice to Vacate Letter From a Tenant

This template is used by a tenant to inform their landlord of their intention to move out.

[Your Name(s)]

[Your Current Address, Unit #]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Date]

[Landlord's Name] [Landlord's Address] [City, State, Zip Code]

Subject: Notice to Vacate - [Your Current Address, Unit #]

Dear [Landlord's Name],

This letter serves as my formal written notice to vacate the property located at [Your Current Address, Unit #], in accordance with the terms of our lease agreement.

My lease agreement requires [e.g., "30 days' notice" or "60 days' notice"] prior to vacating. Therefore, I will be moving out of the premises on or before [Your Move-Out Date – Ensure this date respects the notice period, e.g., if giving 30 days' notice on July 1, the date would be August 1].

I intend to leave the property in good, clean condition, normal wear and tear excepted. I understand that a final inspection will be conducted, and I will contact you shortly to arrange a convenient time for this. I kindly request that my security deposit of $[Your Security Deposit Amount] be returned to my forwarding address at:

[Your New Forwarding Address] [City, State, Zip Code]

Please let me know if there are any specific move-out instructions or procedures I need to follow.

Thank you for your understanding and cooperation.

Sincerely,

[Your Signature]

[Your Printed Name(s)]

2. Sample Notice to Vacate Letter From a Landlord

A landlord uses this template to inform a tenant that their tenancy is ending, either due to lease non-renewal, a lease violation, or other legal reasons. Always check local laws regarding the required notice period and valid reasons for non-renewal or eviction.

[Landlord's Name(s) / Company Name]

[Landlord's Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Date]

[Tenant's Name(s)]

[Tenant's Current Address, Unit #]

[City, State, Zip Code]

Subject: Notice to Vacate - [Tenant's Current Address, Unit #]

Dear [Tenant's Name(s)],

This letter serves as a formal written notice to vacate the property located at [Tenant's Current Address, Unit #], in accordance with [e.g., "Section X of your lease agreement" or "local landlord-tenant laws"].

You are hereby required to vacate the premises on or before [Move-Out Date – Ensure this date respects the required legal notice period, e.g., if giving 30 days' notice on July 1, the date would be August 1].

[Choose Applicable Reason(S) And Customize]

Option 1: Lease Non-Renewal
Your current lease agreement is set to expire on [Lease End Date], and we have decided not to renew the lease for another term.
Option 2: Lease Violation (Cure or Quit) - Use if tenant has a chance to fix the issue

This notice is issued due to a violation of your lease agreement, specifically [Describe the specific lease violation, e.g., "unauthorized pet," "unpaid rent for the month of X," "excessive noise"].

You have [Number] days from the date of this notice to cure this violation by [Specify corrective action, e.g., "removing the unauthorized pet," "paying $X in overdue rent"].

If the violation is not cured by [Cure Date], you must vacate the premises by the move-out date specified above.

Option 3: Lease Violation (Uncurable / No-Fault depending on local legislation) - Use if there is no way to fix the problem or if local law allows it without reason.

This notice is being sent because of [Insert the exact reason for the termination, such as "repeated lease violations," "damage to the property," "the landlord's intention to occupy the unit," or "the sale of the property."

Option 4: Ending a Month-to-Month Tenancy

Because your lease is month-to-month, this is your [e.g., "30 days' notice" or "60 days' notice"] that your lease will end.

Please ensure that all of your personal items are removed and that the property is clean and undamaged (excluding normal wear and tear) before your scheduled move-out date. After you leave, someone will check the property to see how it is doing.

Your security deposit of [Tenant's Security Deposit Amount] will be handled in accordance with local laws and the terms of your lease agreement.

Please return all keys to [Specify where/how keys should be returned, e.g., "our office at [Address]," or "the drop box by the front door"] by [Time] on [Move-Out Date].

If you have any questions, please contact us at [Phone Number] or [Email Address].

Sincerely,

[Landlord's Signature]

[Landlord's Printed Name / Company Name]

These sample documents provide clear examples of how to write a notice to vacate and ensure that your communication is professional and legally compliant.

Can a Tenant Move Out Without Giving Notice?

It’s common to wonder whether a tenant can simply leave without providing any notice. The answer is generally no, but there are exceptions. These are conditions where a tenant is legally able to vacate without the usual notice:

Terrible Living circumstances: If the landlord won't fix unsanitary circumstances (like no heat or disgusting bugs), the tenant may leave since the living environment is no longer safe or suited for occupancy. They usually have to tell the landlord ahead of time and give him/her time to fix things.
Landlord Harassment: If the landlord keeps bothering the tenant or comes in without warning, the tenant may end the lease. That would break the rules of privacy.
Military Duty: Military members are generally able to terminate their lease early when called to relocate for duty. Federal law (SCRA) covers them.
Domestic Violence: Most locations allow the victims of domestic violence to end a lease early for safety reasons. They will typically need to provide some papers, such as a protective order.
Landlord Agrees or Lease Provides: You are able to cancel without notice if the landlord agrees in writing. Also, there are some leases that have a clause that allows you to end early, typically for a fee.

Important Note: Even for these reasons, tenants should know their local law. If available, it is better to consult a lawyer. Try to talk at all times since it's not the best idea to just leave without saying a word.

Consequences of Leaving Without Notice

There are a number of problems that might come up if a renter leaves without giving adequate notice:

Loss of Deposit: If you don't pay your rent, your landlord may retain your security deposit.
Legal Responsibility: Until a replacement renter is found, tenants may be responsible for the rest of the rent.
Negative Rental History: Future landlords may see a lack of notice as a warning sign.

Knowing what a notice period is is important to prevent these bad things and keep your rental history clean.

How to Move Out Without Breaking Your Lease?

If you have to move out early, here are several ways to avoid penalties:

Talk to your landlord about your predicament and try to reach an arrangement.
Subletting: Look for a competent person to take over your lease.

Early Termination Clause: Look over your lease to see if there are any legal grounds that let you end it early.

What If a Landlord Rejects a Tenant's Notice to Vacate?

Landlords may sometimes turn down a tenant's notice to leave. You need to know what might happen and what to do next.

When Can a Landlord Reject a Notice to Vacate?

A landlord may deny a notice for many possible reasons. First, if the notice does not comply with the lease terms or is not allowable under the law, it will be rendered invalid. In addition, the lease may enforce specific penalties for early termination, and the landlord may choose to enforce those penalties.

And, disputes over the move-out date or other lease terms could result in disagreements, leading the landlord to deny the notice.

What Should Tenants Do If Their Notice Is Rejected?

If you notice you've sent, or one that you've received, is rejected or questioned, it's best to be careful. Be aware of your notice period and that all communication is lawful. The important steps are as follows:

Check the lease and the law: Read your rental lease again very carefully first. Check to see whether your notice (or the one that arrived at you) follows all the rules in the lease agreement. Next, read the laws in your state and city about landlords and tenants. They usually say precisely how many days' notice to provide and how to do it.
Make Up for Any Mistakes: If you find that your notification is wrong or doesn't meet criteria, fix it right away. Send out a new, updated notification that fits all the rules.
Write Down What You Want to Say: Always cut down on how much you talk while writing. That makes it clear. Written proof is very important, whether it's a fresh notification, a clarification, or an attempt to achieve an agreement.
Do Not Ignore Legal Papers: Don't disregard any legal papers your landlord gives you, such an eviction notice or court papers. You have a certain amount of time to answer. If you don't respond, you might have a default judgment against you, which is quite bad.
Get legal advice or help: If you're not sure what to do, your rights, or the notification, ask for help. A tenant rights group or a lawyer may provide you with useful guidance and information. They can tell you what your alternatives are and what is best for you.
Stay in line with your lease and rent: Even if there is a disagreement, you must follow the remainder of your lease. Keep paying your rent on time and doing what you promised as a renter. This shows that you are behaving in good faith, which might help your case even more.
Court Decision: If you can't resolve the matter in person and the notice is part of a broader complaint, you may take it to court. A court will look at the material and decide whether the notice and measures taken were lawful according to the law and the lease.

Direct negotiation with the landlord will also facilitate the pursuit of probable alternatives that could result in a friendly agreement to both parties, excluding the court. These steps reflect the significance of knowing the notice period and adhering to legal stipulations in all measures.

Summary

To sum up, a notice period is the full length of time that a tenant or landlord has to notify of a termination of a lease before the end of the tenancy. A notice period is important in a lease agreement and protects the tenant and the landlord.

Tenants need to give a notice to vacate in the notice period, or be liable to pay penalties for not giving the proper notice, while landlords need a notice period to plan for tenant turnover before the tenant vacates the property.

Now that you know what a notice period is, and how to use notice periods best practices, tenants and landlords will find comfort that notice periods can act as a safety net and give both parties a clear understanding of what's going to happen during the legal process after the tenancy is complete.

If you still have further information to be provided on the topic, do not hesitate to visit the LeaseRunner blog.

FAQs

Q1. Can a tenant move out without giving notice?

Generally, tenants must give notice as stipulated in the lease. Leaving without notice can result in legal and financial consequences.

Q2. What does a notice period protect?

It protects both tenants and landlords by providing time to make necessary arrangements, ensuring a smooth transition, and minimizing disruption.

Q3. Is a notice period legally binding?

Yes, a notice period is legally binding if it complies with the lease terms and local laws, ensuring that both parties adhere to the agreed-upon timeline.

What is a Notice Period? Rules, Templates & Best Practices